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Privacy Policy

Wauseon Recreation Association
Effective Date: 2/13/2026
Last Updated: 2/13/2026

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Wauseon Recreation Association is an Ohio nonprofit youth sports organization serving minors and their families. Protecting the privacy and safety of children and families is a priority. This Privacy Policy explains how personal information is collected, used, stored, and protected in compliance with applicable federal and Ohio laws.

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This policy applies to our website, electronic communications, and our online registration platform, RecDesk.

 

1. Information We Collect

A. Information Provided by Parents or Legal Guardians

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All registration information for minors must be submitted by a parent or legal guardian. We may collect:

  • Parent or guardian full name

  • Mailing address

  • Email address

  • Phone number

  • Participant name and date of birth

  • Emergency contact information

  • Medical or allergy information necessary for safe participation

  • Insurance information, if required

  • Volunteer information, including background screening data where applicable

  • Payment information

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We do not knowingly collect personal information directly from children under the age of 13 without verified parental consent.

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2. Online Registration Through RecDesk​

Wauseon Recreation Association uses RecDesk as its official online registration and account management platform.

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When registering through RecDesk:

  • Information is entered directly into RecDesk’s secure system.

  • Payment processing occurs through RecDesk’s integrated secure payment provider.

  • Wauseon Recreation Association does not store full credit card numbers on its own servers.

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RecDesk maintains its own privacy and data security practices. Users are encouraged to review RecDesk’s Privacy Policy directly. Wauseon Recreation Association selects service providers that represent reasonable industry standards for youth recreation management.

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3. Compliance with COPPA

In compliance with the Children’s Online Privacy Protection Act:

  • Personal information about children under 13 is collected only from parents or legal guardians.

  • Children are not permitted to independently submit personal data.

  • Parents may request access, correction, or deletion of their child’s information, subject to legal retention requirements.

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If we discover that information has been collected directly from a child without parental consent, it will be deleted promptly.

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4. How Information Is Used

Personal information is used solely for legitimate operational purposes, including:

  • Program registration and roster creation

  • Team assignments and scheduling

  • Emergency response and participant safety

  • Insurance documentation and claims processing

  • Communication regarding games, practices, weather updates, and program changes

  • Volunteer screening and background checks

  • Financial recordkeeping and nonprofit compliance

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We do not sell, rent, distribute, or share personal information for marketing or commercial purposes.

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5. Medical and Emergency Information

Medical information is collected only to ensure participant safety. Access is limited to:

  • Authorized board members

  • Assigned coaches

  • League officials with a legitimate need

  • Emergency medical personnel if necessary

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Medical data is treated as confidential and retained only as long as reasonably necessary for participation and compliance.

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6. Volunteer and Background Screening

To promote youth safety, certain volunteers and coaches may undergo background screening consistent with Ohio youth sports best practices.

Information collected for screening purposes is:

  • Used solely for evaluation of volunteer eligibility

  • Maintained confidentially

  • Not publicly disclosed

  • Retained only as long as necessary for compliance and risk management

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7. Data Security

Wauseon Recreation Association implements reasonable administrative, physical, and technical safeguards to protect personal information from unauthorized access, misuse, or disclosure.

These safeguards may include:

  • Password-protected systems

  • Role-based access restrictions

  • Secure hosting environments

  • Encrypted data transmission where available

  • Limited data access to authorized personnel only

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While we take reasonable steps to protect data, no online system can guarantee absolute security.

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8. Information Sharing

Personal information may be disclosed only:

  • To coaches and league officials for program administration

  • To insurance providers for claims processing

  • To RecDesk for registration management

  • To law enforcement or government authorities if required by law

  • In connection with legal claims or compliance obligations

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We do not provide participant lists or personal data to sponsors, advertisers, or third parties for promotional use.

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9. Photographs and Media

Photographs or video may be taken at practices, games, or events for promotional purposes. Parents may opt out of media use during registration where permitted.

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Media content will not include sensitive personal information such as home addresses, medical information, or contact details.

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10. Data Retention

Personal information may be retained for a period consistent with:

  • Program administration

  • Insurance requirements

  • Nonprofit recordkeeping obligations

  • Applicable Ohio law

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After that period, data may be securely deleted or archived.

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11. Parental Rights

Parents and legal guardians may:

  • Request access to their child’s personal information

  • Request correction of inaccurate information

  • Request deletion where legally permissible

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Requests must be submitted in writing to the contact information below.

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12. Third Party Links

Our website may contain links to external websites. Wauseon Recreation Association is not responsible for the privacy practices of those third-party sites.

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13. Limitation of Liability

Wauseon Recreation Association exercises reasonable care in safeguarding personal information. However, the organization shall not be liable for unauthorized access, data breaches, or failures of third-party systems, including RecDesk, beyond its reasonable control.

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14. Updates to This Policy

This Privacy Policy may be updated periodically. The most current version will always be posted on this website with an updated effective date.

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Continued use of our website or participation in programs constitutes acceptance of the current Privacy Policy.

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15. Contact Information

Wauseon Recreation Association
767 E Linfoot Street

Wauseon, Ohio
419.335.8334

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